{"id":3770,"date":"2021-12-21T16:51:32","date_gmt":"2021-12-21T16:51:32","guid":{"rendered":"http:\/\/cascademagazines.com\/?p=3770"},"modified":"2026-01-22T20:39:46","modified_gmt":"2026-01-22T20:39:46","slug":"december-14-2021-council-minutes","status":"publish","type":"post","link":"https:\/\/cascademagazines.com\/index.php\/2021\/12\/21\/december-14-2021-council-minutes\/","title":{"rendered":"December 14, 2021 Council Minutes"},"content":{"rendered":"

LORD of the LAKES COUNCIL MINUTES<\/p>\n

December 14, 2021<\/p>\n

PRESENT:\u00a0 Jeff Jahnke, Wayne Ludkey, Apryl Brantley, Jan Olson, Pr Kevin, John Macho, newly elected members: Deb Ruedinger, Pam Ulness, Guest: Amy Penza, Youth Director<\/p>\n

Meeting was held at Jeff\u2019s house as part meeting and part Christmas social.\u00a0 Jeff opened meeting at 6:40 and Pr Kevin led us in prayer.<\/p>\n

November minutes approval made by Wayne and seconded by John, approved.<\/p>\n

Devotion for the evening circled around all longer-term Council members talking about their most positive experience on Council.\u00a0 Most frequent talked about experience has been getting to know other Council members on a different level and from a different perspective and also being able to contribute to the growth and success of Lord of the Lakes.<\/p>\n

REPORTS:<\/p>\n

PASTOR<\/u><\/strong>:\u00a0 Pr Kevin listed his thankfulness for where he feels our church is at right now (almost back to normal) in spite of being a challenging year, thankful for the congregation, for the Council, and for the Youth program which is going very well and thankful for Amy as the program leader.\u00a0 He states he loves the Christmas season and is looking forward to bringing the good news.<\/p>\n

TREASURER<\/u><\/strong>: See report below but note it is not as inclusive as usual because we are meeting 1 week earlier than usual.\u00a0 Report approval motion made by Jan and second by John; approved.<\/p>\n

Lord of the Lakes Council Meeting Financial Notes \u2013 December 14, 2021<\/p>\n

The Operating Budget Total Net Surplus YTD as of November 2021\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $18,640<\/p>\n

The Operating Budget Total Net Surplus for Month of November 2021\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0$6,198<\/p>\n

Total Cash in Operating Checking Account as of November 2021 is $101,620.83<\/p>\n

Total Cash in Special Events Checking Account as of November 2021 is $73,108.57<\/p>\n

(this includes the $29,500.00 in Holding)<\/p>\n

Total in Fortifi Investment Account as of September 2021 is $23,975.27<\/p>\n

Operating Budget Explanation:<\/p>\n

Our YTD income for Church Operations is higher than budgeted by $5,039.\u00a0 Our Regular Envelope\/Vanco\/Credit Card giving is higher than budgeted by $2,696 our Loose Offering is lower than budget by ($1,054).<\/p>\n

We received Scrip proceeds as of November 2021 $4,300 of our Fiscal Year.<\/p>\n

Summary<\/strong>:\u00a0 We did budget for a ($26,096) Deficit YTD and our Actual Surplus YTD is $18,640<\/p>\n

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Subject:<\/strong>\u00a0Dec 2021 Stewardship and Sign proposals costs and electronic messaging comparison<\/p>\n

Most of this month was spent on the sign project. Below is the report on the sign. Please read and study the attachments prior to our meeting. This same info was given to the buildings and grounds committee which meets only hours before Council.<\/p>\n

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The offerings message was changed to reflect the fact we don't pass an offering plate and how folks can give an offering. I am hoping it will resonate with Chreasters and visitors who aren't part of the regular giving process.\u00a0<\/p>\n

Blessings, Wayne<\/p>\n

B&G REPORT<\/u><\/strong>:\u00a0 Jan reported the Team met just previous to this meeting with the following:<\/p>\n

Basement partitions completed by Brad and Rick: total of 8 with sections now available to Boy Scouts, Cub Scouts, Youth and miscellaneous supplies.\u00a0 Cost $115 per unit.<\/p>\n

Sanctuary West exit door replaced and completed by Tri City Glass and Brad<\/p>\n

Canopy soffit was incidentally damaged by VanZealand during landscaping project which they offered to repair and cover cost.\u00a0 Ben researched repair and cost per roofing company -- $5,800.\u00a0 Brad offered to repair for much less than that and he now has the edging needed \u2013 will do this week.\u00a0 VanZealand then offered to reduce landscaping bill by $500 which we felt was fair.<\/p>\n

Sanctuary HVAC AC repair:\u00a0 parts are here and Gartman will get scheduled before year-end.<\/p>\n

Garbage Service change:\u00a0 GFL has been notified of discontinuance of their service via certified letter and Harter\u2019s (new to our area) has been contracted with a 1 yr contract.\u00a0 Savings of approximately $600\/year and service change-over will take place in March.<\/p>\n

Replace Highway Sign<\/u>:\u00a0 has been being worked on for some time by Tom from B&G and Wayne from Council and narrowed down to 2 companies.\u00a0 Wayne did a side-by-side comparison of Appleton Sign\u2019s rendition and Creative Signs rendition with comparisons re: Basic Sign of sizes and features; Electronic Message Board, sizes and features; Warranties.\u00a0 After discussion, a vote by 6 B&G members resulted in a unanimous vote for Creative Signs in spite of pricing difference \u2013 felt Creative has the best value to take us into the future.\u00a0 Total cost quote:\u00a0 $43,400 plus incidental costs for permitting, running electricity to it, etc. \u00a0\u00a0Council\u2019s discussion<\/strong>:\u00a0 will go with B&G\u2019s vote, pay $20,000 out of operations fund and do a fund raiser to pay for rest ($23,620).\u00a0 Jeff suggested anything over and above amount raised, we put to debt reduction and advertise as such to our members.\u00a0 Timeline discussed:\u00a0 start fundraising after Jan. 1 and target installation early Spring time.\u00a0 Various forms of fundraising were suggested.\u00a0<\/p>\n

Future B&G projects:\u00a0 looking at adding to playground equipment and installing flood lights in our back yard \u2013 both will bring Amy into the loop to see what needs are appropriate.\u00a0 \u00a0<\/p>\n

YOUTH REPORT<\/u><\/strong>: \u00a0Pastor and all Council commented on the great Sunday School Christmas program this past Sunday.\u00a0 It was well attended at both services.\u00a0 Great job Amy!!!<\/p>\n

Amy reported she has had a very large influx of 6th<\/sup> grade youth plus older high schoolers who no longer attend youth nights regularly.\u00a0 She now deals with upwards of 60 kids on Wed. nights and is going to separate it out by Middle School and High School every other week in order to have a more effective program at each level.\u00a0 This includes the summer Mission Trip processes and is working with a company called Prehn Pelican and likely will be traveling to the Appalachian Mtn area with High School aged youth this summer.\u00a0 The goal is to give them a more \u2018hands on\u2019 experience and perhaps do some building projects. \u00a0\u00a0Middle School youth Mission Trip programming will remain thru Youth Works which has a more regimented program. More details to follow when plans finalize.\u00a0<\/p>\n

CONSTITUTION FINALIZED<\/u><\/strong>: Jan distributed finalized copies and a short explanation as a summary of the process used.\u00a0 She explained the 4 changed articles since the congregational vote, suggested by the Synod Constitution Committee.\u00a0 She plans to send the PDF copy to the Synod office as our final rendition and bring closure to this long project.\u00a0 Jan emphasized it is now a document to be used as a tool for how Council, Teams, etc. should function, mirroring processes we presently follow.\u00a0<\/p>\n

OFFICER ELECTION FOR 2022<\/u><\/strong>: After discussion on tenures of those remaining on Council and interests and willingness of members:\u00a0 it was MSA to elect Wayne Ludkey as our new President, John Macho as our Vice President, and Kristin Bjornstad as our Secretary.\u00a0 Per Constitution we need to vote our Treasurer, being a volunteer non-paid employee \u2018at will\u2019, in on a yearly basis \u2013 Apryl Brantley was unanimously elected.\u00a0<\/p>\n

Jan, Pam, and Deb will be members at large and liaison assignments will be discussed at the January organizational meeting.\u00a0 Jeff did pass along that both David Wein and John Penza, both having 1 year left on their terms, have resigned due to their work schedules.\u00a0 Per Constitution, Council then appoints replacement members who in this case will be on Council for 1 year terms and then may choose to run for their own 3 year terms.\u00a0 Name suggestions for replacement should go to Wayne.\u00a0 Wayne\u2019s goals for his tenure as President is emphasis on Communication and Community.\u00a0<\/p>\n

Council passes along a huge thank you to Jeff Jahnke, outgoing President and members: Sarah Miller who has made a big difference in our Social Media presence, David Wein, and John Penza for time and contributions to our Council and to Lord of the Lakes.<\/p>\n

Adjournment at 7:50 was MSA and we had beverages and snacks furnished by Jeff.\u00a0 Thank you to Jeff for hosting.<\/p>\n

NEXT MEETING<\/u><\/strong>:\u00a0 Tues, January 18 at 6:30; Jan will do the devotion.<\/p>\n

Respectfully submitted, Jan Olson, acting Secretary<\/p>\n

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