{"id":3804,"date":"2022-01-18T18:21:24","date_gmt":"2022-01-18T18:21:24","guid":{"rendered":"http:\/\/cascademagazines.com\/?p=3804"},"modified":"2026-01-22T20:39:52","modified_gmt":"2026-01-22T20:39:52","slug":"january-11-2022-bldg-grounds-minutes-2-2","status":"publish","type":"post","link":"https:\/\/cascademagazines.com\/index.php\/2022\/01\/18\/january-11-2022-bldg-grounds-minutes-2-2\/","title":{"rendered":"January 11, 2022 Bldg & Grounds Minutes"},"content":{"rendered":"

BUILDING & GROUNDS MINUTES<\/p>\n

JANUARY 11, 2022<\/p>\n

PRESENT:\u00a0 Ben Manning, Dave Smolinski, Rick Pierre, Brad Gasper, Jan Olson<\/p>\n

Meeting was opened by Chairperson, Ben at 6:30<\/p>\n

Brad\u2019s Report<\/u><\/strong>:\u00a0 All things up-to-date.\u00a0 He has been attempting to contact Prolone company to have present thermostat\u2019s set up on computer.\u00a0 He has called several times, left messages and they are not returning his calls.\u00a0 Jan recalled that system was originally set up by John Barikmo and wondering if someone needs to contact John to verify how to reach Prolone.\u00a0 Jan will follow-up.<\/p>\n

Sanctuary Blinds<\/u><\/strong>: Jan reported there are three blinds in Sanctuary that are \u2018stuck\u2019 in position and cords need to be worked on. Brad states he has worked on many of those several times.\u00a0 The blinds are heavy and the cord systems don\u2019t support the size\/weight on some of them.\u00a0 Blinds originally put in by Lowe\u2019s.\u00a0 Jan will research when we had them put in with thoughts of perhaps it\u2019s time to budget for replacement.<\/p>\n

Basement Partitions<\/u><\/strong>:\u00a0 Done!\u00a0 Look great, makes a huge difference and Brad is actually able to get at his desk and has a workspace.\u00a0 He\u2019s added hooks so Scouts and Youth may hang things up to better utilize space.\u00a0 Team members who haven\u2019t seen them \u2013 go down and look.\u00a0 Thanks Brad and Rick for all the work on them.<\/p>\n

Canopy Soffit<\/u><\/strong>:\u00a0 Fixed by Brad and finances settled with VanZealand\u2019s<\/p>\n

Sanctuary HVAC<\/u><\/strong>:\u00a0 Gartman made the repair at end of December but one part they ordered was wrong.\u00a0 Reordering and will call Brad and return to complete project when new part comes in.\u00a0 In addition, they will come in Spring to do start-up as AC season approaches.\u00a0 Jan worked with Gartman\u2019s office\/billing person so we could pay the entire bill on the 2021 budget even though the project is not entirely done at this time.<\/p>\n

Highway Sign<\/u><\/strong>:\u00a0 Wayne Ludkey, now Council President will continue to be the contact person with Creative Signs.\u00a0<\/p>\n

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  1. Wayne requesting appropriate B&G members set a time to do Site Survey for sign ASAP. Determined key players are Brad, Ben, and Daryl.\u00a0 Since Daryl not at this meeting, Ben will contact him and when date\/time determined he will notify Wayne.\u00a0<\/li>\n
  2. Creative willing to do a demonstration when done with survey and key players for that portion: Ben, Brad, Daryl, Wayne, Pr Kevin, Ellen and Gail from office, and anyone else who is interested.\u00a0<\/li>\n<\/ol>\n

    Parking lot lights\/snow plowing<\/u><\/strong>: Dave Wachtendonk works for Zillges and our lot is one of his assignments.\u00a0 When there is snow prior to Sunday AM, he plows about 4 am.\u00a0 He has a concern about the darkness and backing into one of the light poles.\u00a0 Various \u2018fixes\u2019 discussed.\u00a0 Post meeting<\/u>: Zillges put a light board on his truck plus he now has a building entry key and will go to the basement and manually turn the lights on if needed.\u00a0<\/p>\n

    Vacuum Cleaners<\/u><\/strong>:\u00a0 The oldest one not working but unplugged by Darlene.\u00a0 Jan instructed her to take into Oshkosh Vacuum to determine needs to upgrade and if cost near $100 or greater to \u2018scrap\u2019 it. Darlene did that and cost was approx. $90.\u00a0 She left it with Oshkosh Vac to use for parts.\u00a0 The newer Rikker is working but per Amy Penza (cleaning for Darlene while Darlene is on Medical Leave) it\u2019s heavy and it takes multiple passes to get it to pick up.\u00a0 She is requesting a Shark which articulates much better, is lighter weight and more efficient to use, and draws much better from the grout in the tile floors.\u00a0 At this time, Amy is bringing her own Shark to use.\u00a0 Ben offered to donate their Kirby but Amy is declining due to the heaviness of those.\u00a0 Ben states they also have a Disson that his wife may be willing to donate but unsure of status.\u00a0 Post meeting<\/u><\/strong>:\u00a0 Amy has lead on a Shark she feels will work well for our needs, on a great sale -- $200 or less.\u00a0 Permission given to purchase.\u00a0 Amy to leave Rikker available.\u00a0 Darlene is recommending Oshkosh Vac as a service company when needed in the future for any repairs.<\/p>\n

    Cleaning building<\/u><\/strong>: per contract, Darlene is given 4-5 hours per week to clean entire building.\u00a0 That has worked most recently because of Covid, there has not been the building use as previous.\u00a0 However, as we ramp back up to more use, Amy is suggesting we increase that to at least 6 hours in order to not have to \u2018cut corners\u2019 and get a more thorough job.\u00a0 Likely will need to wait till next Budget cycle but Jan will address that with Council.<\/p>\n

    \u00a0Garbage Pick-Up<\/u><\/strong>:\u00a0 Done by Lou and ready to go in mid-March.\u00a0 Lou will pull GFL\u2019s dumpsters out at appropriate time and see that they are picked up by GFL. Garbage pick-up by Harter\u2019s will be monthly.\u00a0 If we need a quicker pick-up in summer or after a large event, we can notify Harter\u2019s and for an extra cost, they will come.<\/p>\n

    Additions to Playground Equipment and Floodlights<\/u><\/strong>:\u00a0 Ben meeting with Amy Penza at end of January to determine needs.\u00a0 We then need to do the research, determine cost, and then determine when re: budget.\u00a0<\/p>\n

    Budget Review\/Landscaping<\/u><\/strong>: Jan had sent the year end finances specific to B&G; we are overbudget as expected d\/t purposefully installing upgrade to Sanctuary AC.\u00a0 Ben questioning if there is landscaping budgeted for 2022.\u00a0 The donator of the front door upgrade has approx. $2000 left.\u00a0 The intent was to do the west and north sides and we will need a cost estimate to determine if we do anything with it.\u00a0 Ben also states he will work with Beverly to see what needs are for the center island.<\/p>\n

    Next Meeting<\/u>:\u00a0 February 8 at 3pm<\/strong> (note time change); Betts will be present for secretary duties.\u00a0 Betts and Jan both gone in March so someone else will need to do the recording.<\/p>\n

    Meeting closed at 7:20;\u00a0\u00a0 Recorder, Jan Olson<\/p>\n

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